Virtual Accounting: 5 Ways to Set up Processes that Work w Nayo Carter-Gray

Virtual accountant

The challenge for small businesses is finding the right accounting firm out of the dozens available to fit their needs. Using a set of criteria that includes cost, range of services, software compatibility, and small business expertise, we reviewed 20 online accounting firms to find the best in five categories. They offer a range of benefits, including flexibility, cost-effectiveness, expertise, advanced technology, and scalability. If you’re looking for a more convenient and efficient way to manage your company’s finances, consider hiring a virtual accountant today. Both accountants and bookkeepers can be virtual, but they do different things. While both can help you manage the ins and outs of business finances, bookkeepers are not trained in higher-level, complex financial tasks.

  • Additionally, it’s important to choose software that is cloud-based, enabling remote access and collaboration.
  • You have to enter more information about your needs to get a quote—which is useful if you want truly customized services but unhelpful if you’d rather choose a basic plan out of a lineup.
  • This article will discuss what virtual accountants do, their distinction from traditional ones, and the advantages of outsourcing this role.
  • To respond and lead amid supply chain challenges demands on accounting teams in manufacturing companies are higher than ever.

Hiring a full-time employee to do accounting for your company or hiring an outside accounting firm can get expensive. Virtual or remote accountants save a company money because they do not need to travel to a business to get documents or commute to an office to work which reduces travel expenses and overhead costs. A virtual bookkeeping service will usually switch you to online or cloud-based accounting software like QuickBooks Online or NetSuite. QuickBooks Online is one of the most popular accounting software for small business owners. An outsourced virtual accountant provides services to businesses and companies from an offshore setup as they work remotely.

Save on Employee Costs

There are numerous cloud-based accounting practice software solutions in the market, each with its own strengths and weaknesses. By prioritizing data security and confidentiality, you can build trust with your clients and ensure that their financial information remains safe and secure. In the virtual accounting world, data security and privacy are paramount concerns that cannot be overemphasized.

Virtual accountant

A virtual accountant works with you to set up your books, keeps your records accurate and current, and provides A/R and A/P tasks. Provide Training – While accounting is relatively straightforward in practice, it never hurts to provide your virtual accountant with some additional training. They could pick up more efficient ways to organize documents, track spending, or even become well-versed in some financial analysis practices. So, talk with your virtual accountant to see where they would like to improve and provide training when possible.

Building Resilience with Virtual Accounting

To sustain timely performance of daily activities, banking and financial services organizations are turning to modern accounting and finance practices. To know the core and crux of hiring a virtual accountant, Let’s narrow down the factors revolving around the tasks handled by an accountant and compensation for the due service. The cost involved in getting the task done involves two characteristics of the cost; resource cost and software cost required for the job. Many firms that charge a flat monthly fee also offer tax filing services for an extra fixed annual fee in the range of $750 to $900.

Virtual bookkeepers and accountants communicate via phone, email, video conference, or messaging platforms like Microsoft Teams and Slack. The U.S. Bureau of Labor Statistics expects the employment of accountants and auditors to grow by 7% from 2020 to 2030. That’s about average for all occupations, but accounting tends to be an extremely stable career as well. According to AccountingWEB, during recessions, unemployment rates for accountants are usually lower than those for other workers. This is where a solid practice management software like Financial Cents comes in handy. With so many options available, it can be overwhelming to determine which software to use.

Consultance Accounting is a technology-based accounting firm with the vision and proficiency to deliver efficient, manageable, and cost-effective accounting services. The results will be simplified document management, improved cash management, and real time metrics and analytics that provide you with greater insights into the financial health of your organization. You will be able to make better business decisions – that impact your bottom line – with greater confidence. Contact Consultance today for assistance with making the switch to flexible accounting or any other accounting and bookkeeping needs. An accounting firm is fully staffed with experts to offer bookkeeping and accounting services for your business. It prepares financial records to help you track your revenues and expenses.

  • Accountants generally have more familiarity with applying these numbers to business decisions, such as flux analysis, budget vs actuals reporting, or cost accounting.
  • ZipRecruiter also reports that the top 10% of virtual accountants nationwide earned between $73,000 and $94,000 annually.
  • Our consulting partners help guide large enterprise and midsize organizations undergoing digital transformation by maximizing and accelerating value from BlackLine’s solutions.
  • The results will be simplified document management, improved cash management, and real time metrics and analytics that provide you with greater insights into the financial health of your organization.
  • Paro handpicks a few candidates for you to screen and, when you find one you want to hire, Paro makes the introduction.
  • A virtual accountant is an expert that provides bookkeeping services, payroll services, and other accounting-related tasks.

This article will discuss what virtual accountants do, their distinction from traditional ones, and the advantages of outsourcing this role. Through a virtual accountant, firms can focus on growing their business without thinking about financials[2] and other ramifications of accounting. The virtual bookkeeping providers above might be our favorite—but if they don’t quite fit your needs, we understand completely. Here are three other online accounting service providers worth looking at.

Virtual Accounting: Industry experience

By analyzing feedback and identifying areas for improvement, virtual accounting teams can refine processes and make them more effective and efficient. To stay up-to-date, consider attending accounting conferences, webinars, and other educational events. However, with these advantages come unique challenges that require specialized processes to overcome.

They also evaluate a company’s financial operations to spot and fix inefficiencies and may help develop strategic financial recommendations to optimize profitability. They use accounting software to process invoices and transactions and ensure that payments and payroll are paid on time. They also maintain vendor relationships and analyze workflow to identify weaknesses. Payscale reports the median annual salary for the role was $46,300 as of July 2022. The salary possibilities for accountants are wide-ranging and frequently influenced by accounting experience — not where they work from. According to ZipRecruiter, accountants who worked remotely made an average annual salary of approximately $56,500 as of July 2022.


Many virtual or cloud-based accounting firms offer a variety of business services. Consultance Accounting specializes in accounting system optimization which involves a customized approach to integrating the best technology available. Online accounting firms typically charge a monthly fee, which can help businesses to plan their expenses. For many firms, the monthly fee is based on the level of services you need. You can pay as low as $150 a month for a starter package that includes day-to-day bookkeeping, account reconciliation, and financial report preparation. With some firms, you can then layer on services or choose a mid-tier package that provides for cash flow management, accounts payable and receivable, and expense tracking for $300 to $500 a month.

Our API-first development strategy gives you the keys to integrate your finance tech stack – from one ERP to one hundred – and create seamless data flows in and out of BlackLine. BlackLine Magazine provides daily updates on everything from companies that have transformed F&A to new regulations that are coming to disrupt your day, week, and month. Automate invoice processing to reduce manual invoicing costs, maintain compliance with e-invoicing regulations, and increase efficiency across your invoice-to-pay process.

Accounting made simple.

The payment should be through trusted and dependable portals like PayPal, Payoneer, or wire transfer. If your budget is a concern, you can consider low-cost options, such as 1-800Accountant or Bench Accounting. However, if you’re looking for the best all-around accounting firm, you can’t go wrong with inDinero for its comprehensive offering, excellent customer support, and reasonable pricing.

In fact, based on the most recent statistics from Gallup, close to 40% of full-time employees perform 100% of their traditional work-related duties from home. Minimum Qualifications (Mandatory)

To perform this Virtual accountant job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, and experience required or preferred.

BlackLine’s foundation for modern accounting creates a streamlined and automated close. We’re dedicated to delivering the most value in the shortest amount of time, equipping you to not only control close chaos, but also foster F&A excellence. Centralize, streamline, and automate intercompany reconciliations and dispute management.Seamlessly integrate with all intercompany systems and data sources. Automatically identify intercompany exceptions and underlying transactions causing out-of-balances with rules-based solutions to resolve discrepancies quickly. Centralize, streamline, and automate end-to-end intercompany operations with global billing, payment, and automated reconciliation capabilities that provide speed and accuracy.

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